PTA Teacher Grant Form
The VSE PTA Teacher and Staff Grant Program supports student learning by meeting the needs of teachers and staff. It funds unique or innovative programs or resources; collaborations between teachers; instructional materials; teacher professional development; and more. It does not fund items already in the school budget.
If you have questions, please contact the PTA at vsepresident@gmail.com
Project Title: _________________________________________
Date: ______________
Requestor(s): __________________________________________________
Total Funding Requested: _____________ Department/Grade: ____________
Describe this grant project in detail—how it will benefit the school and student. You may attach your description instead, if you prefer. Include receipts, fact sheets, financial specifics such as model numbers and itemized expenses, if applicable.
Has full or partial funding been sought and/or obtained elsewhere? If so, please explain. If partial funding is provided by the PTA, how will the difference be funded?
Is there a specific date by which you need the funds, such as to meet an application deadline or curriculum milestone?
REQUESTOR SIGNATURE:
___________________________________________________________________
My signature is acknowledgement that I and my co-requestors have read and agree to adhere to the grant program policies and procedures.
PRINCIPAL OK: _________________________________________ DATE: _________________
Submissions
•Complete the application at least two weeks prior to the PTA meeting. Late applications will be held for
the following meeting.
•Submit your application to the principals for review at least two weeks prior to
the next PTA meeting. The school principal must sign off on an application before the PTA will review it.
Review Process
•The PTA Executive board will review the applications prior to the PTA meeting. Your request will be scored based on the evaluation criteria.
•At the PTA meeting, active PTA members will receive and vote upon the committee’s recommendation. PTA meetings when grants will be considered are:
•If your request is denied, you may reapply.
Evaluation Criteria & Scoring (for PTA use)
Will the grant support students’ health, well-being or educational success?
123
How many individuals will this grant benefit? The VSE PTA grant program prefers broad projects benefitting many students to narrow projects benefitting only a few students.
123
Has this individual/group/project already received PTA funding this school year? Could the request be funded by other means?
Yes No
Is the request bringing new, unique or innovative tools, techniques, materials or instruction to our schools?
Yes No
We will attempt to distribute grant funds between all grade levels
All K 1 2 3 4 5
Funding Process
Recipients will be reimbursed for actual expenses up to but not exceeding the grant amount. Original invoices and receipts are required for all reimbursements.
Option 1: Reimbursement: You purchase the product then submit a reimbursement request form (with original receipts attached). The PTA Treasurer will write a check to the grant recipient for reimbursement.
Option 2: PTA direct payment: Complete a reimbursement request form requesting payment to the vendor (attach a copy of the completed order form). The PTA Treasurer will write a check to the vendor and return the check to your school mailbox. You give the check to the vendor. Once you receive the order, you must send a copy of the invoice to the PTA Treasurer for the PTA records within 30 days.
Future Funding and Future Use
•Repeat grant applications are permitted. However, when the PTA meets a grant request, it is not a guarantee for future funding (such as funding the same initiative the following year).
•All materials bought with PTA funds are considered to be property of Voy Spears Jr Elementary. Materials must remain at the school if the requester should ever leave.
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PTA Executive Board Recommendation: Approve / Decline If denied, why: _______________________________
PTA Check #: ________ PTA Check Date: _________
PTA Membership Vote: Approved Declined Date requestor notified: __________________ Receipts Received /Grant “Closed”: ________
